Meetings and Events
With restrictions for the number of attendees for outdoor gatherings increased in Phase 2.5 to 50 people, we have created a sign-up form if you would like to request a date and space for an outdoor event for your ministry. Calendar Request for Outdoor Meetings.
Once you have completed the form it will be reviewed by the office staff (you will be contacted if there are any questions) and you will receive an email confirmation once your event has been scheduled.
When planning an outdoor meeting or event, please remember to also include plans that will be inclusive of all of your ministry volunteers. Many individuals have underlying health issues, are in at-risk groups or are not yet comfortable meeting in person.
*Please note that all outdoor events will automatically be blocked for 30 minutes before and 30 minutes after for set up and clean up. Only event start time is shown on the calendar.
AS A REMINDER - There will be no indoor ministry events until we have moved to a Phase that would safely allow us to do that and a Plan has been approved and put into place. Ministry Leaders will be contacted with information on any new policies or procedures associated with that Plan. If you have an indoor event on the calendar in the coming months, please have contingency plans (i.e. virtual or outdoor) in place if the indoor facilities are not yet open for use
ZOOM - For those holding online events, please remember the Church now has two Zoom accounts available to host your event. Please visit the sign-up to reserve your meeting time. You will receive an email acknowledgement once your meeting has been scheduled with information on how to log in and share the invitation with your members. Please allow at least two business days for your meeting time to be scheduled and the confirmation email to be sent.
*Please be sure to have your virtual events listed on the church calendar.
CALENDARING – Once your meeting has been scheduled it will also be added to the church calendar. Please share this with your members as a helpful reminder to your anticipated attendees. If you are using your own Zoom account - please contact Mary Forgach at MaryForgach@stlukechurch.net so that we can also add that meeting to our church calendar.